HOW WE WORK
Simple, transparent,
and built entirely around you.
You're busy running a business. The last thing you need is a consulting engagement that creates more work. Here's exactly what happens when you work with Replafi — no guesswork, no surprises.
The deck is stacked against you.
We change that.
The PEO and HR Outsourcing industry is intentionally complex. Here's what you're up against before Replafi is on your side.
Opaque Pricing by Design
PEO contracts are structured to obscure true costs. Admin fees, wrap rates, and add-on charges are buried deliberately and providers count on you not having the bandwidth to untangle them.
Auto-Renewals at Inflated Rates
Most contracts auto-renew with rate increases baked in. Without a proactive review, you're locked in for another year, often at rates 10–20% higher than the market supports.
Brokers Work for Providers
The "no-cost broker" model sounds appealing — until you realize the provider paying the broker is the one setting the terms. Commission-based brokers have a structural conflict of interest that works against your bottom line.
Free Consultation
30 MINUTES - NO OBLIGATION - NO PRESCRIPTION
This call isn't a sales pitch — it's a diagnostic. We start by listening. You tell us where you are in your PEO or HR Outsourcing journey, and we tell you honestly whether we can help, how much we think we can save you, and which of our three engagements is the right fit. If we're not the right fit, we'll tell you that too and point you in a better direction. No wasted time on either side.
Current PEO/ASO relationship and pain points
Contract renewal dates and recent rate changes
Your goals — cost, service quality, or both
Which engagement (Saver, Negotiator, Replacator) fits
Clarity on where money may be leaking
A clear recommendation — no ambiguity
A plain-language overview of what comes next
Zero pressure to proceed
WHY THIS MATTERS
Most SMBs have never had someone with insider PEO knowledge review their situation. This single call routinely surfaces savings opportunities worth tens of thousands of dollars — and it costs you nothing.
Data Collection & Analysis
3-5 BUSINESS DAYS (SAVER & NEGOTIATOR) 7-10 BUSINESS DAYS (REPLACATOR)
This is where our 12+ years of insider knowledge goes to work. You share your contracts, invoices, and current proposals — we bring the benchmark data, market intelligence, and pattern recognition built from hundreds of engagements across the PEO industry. We don't just look at the headline rate. We examine every fee, every add-on, every renewal clause, and every place providers quietly extract margin from clients who don't know what to look for.
Full contract and invoicing line-by-line audit
Market benchmarking against competitive PEO pricing
Service utilization — are you paying for what you use
Add-on, misc, and administrative fee identification
Overcharges and billing errors
Unnecessary services you're paying for
Rate gaps vs. current market benchmarks
Renewal risk and exit clause vulnerabilities
WHY THIS MATTERS
OUR GUARANTEE STARTS HERE. If our analysis doesn't uncover meaningful savings opportunities, we tell you immediately and we waive the majority of our fee. We only move forward when we're confident the engagement will deliver real value for your business.
Recommendations & Approval
DELIVERED BEFORE ANY NEGOTIATIONS WITH PROVIDER BEGIN
Before we pick up the phone or send a single email to any provider, you see everything. We present a clear, plain-language recommendations report: here's what we found, here's what we recommend, and here's the savings we expect to deliver. You approve the approach before we take a single step on your behalf. This is your engagement, you remain in control throughout.
Total identified savings opportunity
Line-by-line findings from the audit
Specific negotiation targets and fallback positions
Risk assessment and timing recommendations
Nothing moves without your explicit approval
You decide what to pursue and what to table
We explain tradeoffs — you make the final call
Full transparency at every decision point
WHY THIS MATTERS
NO SURPRISES. EVER. Many clients tell us this is the first time they've ever truly understood what they're paying for and why. That clarity alone — separate from any savings — is something they tell us changes how they approach vendor relationships going forward.
Negotiations, Savings & Selection
WE NEGOTIATE. YOU APPROVE. PROVIDERS DON'T KNOW WHAT HIT THEM.
This is what we were built for. Armed with your approval, market benchmarks, and nearly 20 years of insider knowledge about how providers structure margin and where they have room to move, we negotiate on your behalf with confidence and precision. We know which levers to pull, which fees are soft, and when to push for last-mile concessions that providers only offer when they're facing someone who knows the ceiling.
For Replacator clients, this phase includes full RFP management, vendor shortlisting, side-by-side proposal evaluation, and final contract negotiation across multiple providers.
Direct negotiation with current or selected provider
Rate reductions, fee eliminations, SLA improvements
Exit clause and renewal term protections
All concessions documented and confirmed in writing
RFP to 2–5 shortlisted, qualified providers
Side-by-side evaluation and recommendation report
Full contract negotiation with selected provider
Implementation planning and transition support
WHY THIS MATTERS
Providers negotiate every day. Most of their clients don't. That asymmetry is where they make their money. Replafi minimizes their leverage and makes it work in your favor.
Implementation Support & Post Check-Ins
WE DON'T DISAPPEAR AT THE FINISH LINE
Most consultants hand over a report and move on. We stay with you through rollout. Once new terms are signed, we make sure the most common implementation friction points are addressed including billing transitions, service level confirmations, onboarding support, and provider accountability. After implementation, we follow up to ensure the savings are showing up in your invoices exactly as negotiated. If not, we go back to the provider on your behalf.
Transition planning and provider onboarding guidance
Billing confirmation, savings appearing as promised
Friction point identification and resolution
Stakeholder communication support
30-day and 90-day follow-up calls
Invoice verification against negotiated terms
Open door for questions as new situations arise
Referral introductions when timing is right
WHY THIS MATTERS
The businesses that get the most from Replafi treat us as a long-term resource, a trusted advisor they call when contracts come up for renewal, when they're evaluating new providers, or when something in their HR outsourcing relationship doesn't feel right.
WHAT MAKES US DIFFERENT
Why Replafi?
Instead of a Broker.
There are hundreds of PEO brokers and HR consultants. Here's why businesses that have tried both consistently choose Replafi.
We Work for You — Not the Provider
Brokers get paid by the provider they place you with. That's a structural conflict of interest, their incentives are aligned with closing a deal, not with closing the right deal for your business. Replafi charges a transparent flat fee plus a percentage of the savings we find. If you don't save money, we don't get paid. Our success is mathematically tied to yours.
Nearly 20-Years of Insider Knowledge
We didn't study this industry from a distance — we built careers inside it. We know exactly how providers structure pricing, where margin is buried in contracts, which fees are negotiable and which aren't, and what it takes to move the needle in a negotiation. That insider knowledge is what makes the difference between a typical review and real, documented savings.
A Guarantee No One Else Offers
If we complete our analysis and don't identify meaningful savings opportunities for your Saver or Negotiator engagement, we waive the majority of our fee. Not a partial refund. Not a credit. A genuine risk reversal because we're confident enough in what we do to put skin in the game. This is the only guarantee of its kind in the PEO, HRO consulting space.
Speed to Value
From first call to recommendations report in 3–5 business days. Most PEO consultants take weeks to deliver findings. We move fast because we've done this hundreds of times and we know every day you wait is another day the provider keeps margin that belongs to your business. Speed isn't a feature for us. It's a reflection of our expertise.
Contact us
Replafi Consulting Services
We help small and mid-sized businesses (SMBs) choose the right outsourcing partner, successfully integrate their platform, amplify included resources and achieve real savings without losing services.
Free Consultation
Start with a no-obligation, 30 minute session, to understand your situation, challenges, and goals.
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